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Full scale office and administrative services without sacrificing the freedom or flexibility to work where and how you want!

You don’t need an office or a desk to have a professional business presence. You can get all the perks and assistance your business needs without leaving your home with our Virtual Office and Virtual Assistant packages. Wherever you are, we are too!

Never miss a call or delivery again!

Our virtual office packages give you the ability to use our address as your own, which is perfect for anyone who wants to keep their personal address private. You can also use our address for your business cards, Google My Business listings, and legal paperwork. With a dedicated telephone line and a receptionist who is trained to know your business, you can be confident your business calls will be answered professionally and efficiently.

Work ON your business, not IN your business, and leave the tedious administration to us.

If you’re looking for a reliable, trustworthy, and efficient team of virtual assistants, look no further than us. We have a wealth of experience in providing high-quality support to businesses of all sizes, and we’re confident that we can help you achieve your goals too. Our team is made up of highly skilled and experienced professionals, who are all experts in their field, and willing to go the extra mile for you.

Move-in ready with full amenities to fit your private office needs.

For affordable, available office space in Vancouver, trust MPS Executive Suites. We’ve been helping small businesses, start-ups, and professional organizations find the perfect office space since 1981. Our tenants enjoy a range of all-inclusive services to help them work more efficiently -without having to hire their own staff or buy their own equipment.

A year-round management services for your organization

Running an organization smoothly every day is a juggling act. When you throw special events or galas into the mix, it becomes even more challenging. That’s where we come in. As one of the few Vancouver business centers providing comprehensive services in Association Management, Conference, Tradeshow & Event Management, we’re here to support you year-round. Whether you operate at a municipal, provincial, national, or international level, we have tailored solutions to meet your needs.

VIRTUAL ASSISTANT

BASIC

VIRTUAL ASSISTANT

ADVANCED

BASIC ADMINISTRATION

Typing, compiling, and formatting reports, presentations, and correspondence
Accurate data entry
Organization and filing of documents and files
File conversion
Proofreading for accuracy
Establishment of basic administrative systems
Creation of office memos and forms
Creation and management of spreadsheet databases
Creation of surveys and gathering of responses
Creation of meeting minutes

OFFICE MANAGEMENT SUPPORT

Arrange pick-ups and deliveries
Restock and inventory management
Call in orders
Research, hire, and oversee/manage vendors

PHONE SUPPORT

Personalized answering
Take and direct inquiries
Provide basic information for client inquiries
Transcribe voicemails

EMAIL MANAGEMENT

Oversee email list management, including filtering, sorting, filing, and forwarding
Coordinate e-blasts
Respond to support tickets
Manage out-of-office alerts
Send invitations and e-greetings

SCHEDULING &
CALENDAR MANAGEMENT

Coordinate, schedule, manage, and organize meetings, calls, and appointments
Research and book travel arrangements, transportation, and accommodations
Send reminders for appointments, deadlines, and important tasks
Suspend mail and/or subscriptions

PERSONAL SUPPORT (VIRTUALLY)

Research and send gifts
Make purchases
Make reservations
Manage personal calendar and/or appointments
Arrange and pay personal bills

ALL SERVICES
UNDER “BASIC”

PLUS:

ADVANCED ADMINISTRATION

Contract research and preparation
Complex database management
Proposal creation

SOCIAL MEDIA MANAGEMENT

Generate social media content
Create newsletters
Schedule social media calendars
Conduct market research
Engage with the audience
Respond to customer queries and comments
Share business updates and news

HR SUPPORT

Post job postings
Manage incoming resumes
Conduct preliminary candidate selections
Schedule candidate interview
Generate candidate reports

SELF-PUBLISH SUPPORT

Kindle Direct Publishing process
Guide self-published authors with initial setup
Liaise with editors, graphic designers, marketers, sales, and printers to fit KDP requirements

FINANCE & CASH SUPPORT

Generate, send, and track invoices and receipts
Payment processing and billing
Process and track expenses
Bank deposits
Handle refunds
Record keeping
Settle accounts payable (A/P)
Follow up on accounts receivable (A/R)
Conduct credit checks

SALES SUPPORT

Lead calls
Lead follow-ups
Answer sales inquiries
Client intake & onboarding
Maintain CRM

WEBSITE MANAGEMENT

Update blogs, pages, articles
Manage plugins and website updates
Export website analytics
Perform basic website element updates (such as links, minor design details, etc)

GRAPHIC DESIGN

Design business cards
Create brochures, flyers, booklets, and reports
Craft social media posts and stories
Design websites
Create swag items
Design newsletters
And many more…