ASSOCIATION MANAGEMENT


Running an association or online event doesn’t have to be stressful; as long as you have the right virtual support.

There are many moving pieces to keep your association running smoothly every day. If you add any special events or galas to the mix, your work is compounded. We are one of the few Vancouver business centres that offer full-service Association Management to help you streamline your operations to run smoothly day after day, year after year.

Whether you are a municipal, provincial, national, or an international organization, we’ve got solutions to help at every level. If you just need someone to handle your mail, we’ve got that. If you need administrative or event planning support, we’ve got you covered. If you need help making schedules and travel arrangements, we can do that too! We handle all these services year-round. Our associations and their members especially appreciate the seamless transition during their board and executive turnovers. Our team is ready and able to jump in right now.

Event and Conference Organizing

Get an entire events management team at your fingertips. Whether in-person or online, in town or across the country, we’re experts at sourcing event venues and streamlining RFPs from venues and vendors. We can cover all pre-event planning, day-of-coordination, and post-event wrap-up, or just assist with whatever help you need.

Membership & CRM Maintenance

It’s not the most exciting job, but we love to do it. Membership and CRM management can be tedious, no matter the size of your list. Our team will manage data entry and updates to your system. Whether you’re using a spreadsheet, a CRM system, or something custom, we can help you keep it up-to-date.

Industry Certification Management

Industry certifications can be a critical component to your members’ and association’s success, but managing them can be time-consuming. Our team will work with your certification board to establish or continue any certifications your organization or members need. This includes exam processing and monitoring professional development hours.

Website Management

Your website is the hub of your association, so it is critical to keep it current. As your website content manager, we keep it updated with industry news, continuing education opportunities, and updates from within your organization.

Email Management & E-Blasts

We can help keep your inbox in check and relay on urgent or specialized queries to the correct Board or committee member. We can also manage and distribute your newsletters and mailings.

Data Entry

Data entry isn’t always the most glamorous task, but we’re pretty good at it. You can rest easy knowing that you’re always viewing the most current copy of your databases. 

Executive Travel Arrangements

We can coordinate and sync board member travel and handle accommodation arrangements (including meeting space and catering) for group travel with our travel agency connections across the continent. 

Job Postings

We can help process paid job posting submissions, upload them to your website, send them in an e-blast to members, and take down the listing when the job has been filled or the listing has expired. 

Bookkeeping

You don’t need to keep your books and finances up-to-date. That’s our job! We’ve managed the bookkeeping of many associations, non-profits, and societies for over 40 years. 

Business Address Listing & Mail Handling

Forget PO boxes. Use our business address as your own. We’ll process your mail and handle any walk-ins with professionalism and privacy. The biggest advantage to our service is that we give organizations a physical address and phone number, so your members can depend on reaching someone in real time at your association office.

Who we’ve worked with 

We’ve proudly served over 20 organizations over the last 40 years.
Here are some of the more recent associations we’ve supported: 

Ready to streamline your Association?

 We’ll create a custom package that will help take day-to-day operations, special tasks, and projects off your plate so you can focus on serving your members. Contact us today to share where you’re struggling, and we’ll create a plan that meets your needs. 

Get the best resources for your Association

MPS has been providing a variety of administrative services to my professional association since 2007. This organization is otherwise managed by volunteer boards. As a former board member I worked closely with MPS for many years. Saying the staff at MPS have been critical to day-to-day operations would be an understatement. The needs of the association are varied, complex and prone to change. No matter how challenging the task, MPS always maintained a positive attitude and completed the job successfully in a timely and cost-effective manner. I feel very confident stating that MPS truly cares about the goals and success of our organization and goes above and beyond just providing an office management service. A great team and a pleasure to work with!

Ann Thomas

former National President and former BOC Chair, CIPHI

Full scale office and administrative services without sacrificing the freedom or flexibility to work where and how you want!

You don’t need an office or a desk to have a professional business presence. You can get all the perks and assistance your business needs without leaving your home with our Virtual Office and Virtual Assistant packages. Wherever you are, we are too!

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Never miss a call or delivery again!

Our virtual office packages give you the ability to use our address as your own, which is perfect for anyone who wants to keep their personal address private. You can also use our address for your business cards, Google My Business listings, and legal paperwork. With a dedicated telephone line and a receptionist who is trained to know your business, you can be confident your business calls will be answered professionally and efficiently.

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Work ON your business, not IN your business, and leave the tedious administration to us.

If you’re looking for a reliable, trustworthy, and efficient team of virtual assistants, look no further than us. We have a wealth of experience in providing high-quality support to businesses of all sizes, and we’re confident that we can help you achieve your goals too. Our team is made up of highly skilled and experienced professionals, who are all experts in their field, and willing to go the extra mile for you. 

    

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Turnkey solutions with full amenities to fit your private office needs.

For affordable, available office space in Vancouver, trust MPS Executive Suites. We’ve been helping small businesses, start-ups, and professional organizations find the perfect office space since 1981. Our tenants enjoy a range of all-inclusive services to help them work more efficiently -without having to hire their own staff or buy their own equipment.

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A full range of services to support your association, members, and events.

There are many moving pieces to keep your association running smoothly every day. If you add any special events or galas to the mix, your work is compounded. We are one of the few Vancouver business centres that offer full-service association management to help you streamline your operations to run smoothly day after day, year after year.

Learn More

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