5 Tips for Successfully Operating Out of a Virtual Office

by | Jun 6, 2018 | MPS Blog, Virtual Office Services

Operating your business out of virtual offices has many benefits, including lower business costs, no daily commute and flexible business hours, but for your business to survive, you must maintain a professional appearance. Here are some tips for operating out of a virtual office:

1. Have set office hours

Having a virtual office means you have a lot of flexibility when it comes to your schedule. However, that will not look good to your potential clients or customers. Displaying business hours on your website can help give the impression of a more structured operation and help establish credibility. When you display business hours, stick them. For example, if you say your business hours are from 9 a.m. to 5 p.m., people should be able to get in touch with you during those hours.

2. Host meetings at a professional office

Depending on the type of business you are operating, you may have the need to meet with clients or investors from time to time. When there is the need to host a meeting, do not invite the other party to a coffee shop; some people may consider this to be unprofessional. Instead, use a virtual office solution that will allow you to rent a professional space to host your meetings. You could even consider adding personal touches to set the space up as you would your permanent office.

3. Use a landline for your business number

Using a landline phone number on your website and business cards instead of a cell phone number is another way to help your business appear more established. If you work from home, you will not have to use your home phone number. Instead, you may use a virtual office solution that provides a call-forwarding feature. With this service, your virtual office solutions provider will provide a number and manage this line. That way, you will not have to miss any important calls.

4. Invest in your website

In today’s world, a good online presence is key if you want your business to be a success. Everyone who needs good or services is now searching for these things online. With a well-designed professional website, you have the potential to reach millions of people anywhere in the world.

5. Set up professional company email addresses

Anyone can create an email address using Gmail, Yahoo, Outlook or any other free domain. If you want people to take your business seriously you need to use your company’s domain address to set up email accounts. If you do not, you will look unprofessional and people will have a hard time believing that you are running a credible business.

The solution for a virtual office in Vancouver

If you are looking for a virtual office solution in Vancouver, choose MPS Executive Suites. With our service, you will have a dedicated telephone line. From Monday to Friday, 8:30 a.m. to 5:00 p.m., a professional receptionist will answer calls with the name of your business. This receptionist will forward calls or take messages accordingly. You may also use our address to receive mail.

For your meetings, you can choose from one of two meeting rooms. We offer a meeting room with a breathtaking panoramic view of Vancouver’s downtown city line, the Coast Mountains and False Creek’s waterfront. For intimate meeting settings, we offer our round-table meeting room which is perfect for engaging communication and result-oriented meetings.

So, what are you waiting for? Give us a call today to discuss our virtual office packages.

Full scale office and administrative services without sacrificing the freedom or flexibility to work where and how you want!

You don’t need an office or a desk to have a professional business presence. You can get all the perks and assistance your business needs without leaving your home with our Virtual Office and Virtual Assistant packages. Wherever you are, we are too!

Learn More

Never miss a call or delivery again!

Our virtual office packages give you the ability to use our address as your own, which is perfect for anyone who wants to keep their personal address private. You can also use our address for your business cards, Google My Business listings, and legal paperwork. With a dedicated telephone line and a receptionist who is trained to know your business, you can be confident your business calls will be answered professionally and efficiently.

Learn More

Work ON your business, not IN your business, and leave the tedious administration to us.

If you’re looking for a reliable, trustworthy, and efficient team of virtual assistants, look no further than us. We have a wealth of experience in providing high-quality support to businesses of all sizes, and we’re confident that we can help you achieve your goals too. Our team is made up of highly skilled and experienced professionals, who are all experts in their field, and willing to go the extra mile for you. 


Learn More

Turnkey solutions with full amenities to fit your private office needs.

For affordable, available office space in Vancouver, trust MPS Executive Suites. We’ve been helping small businesses, start-ups, and professional organizations find the perfect office space since 1981. Our tenants enjoy a range of all-inclusive services to help them work more efficiently -without having to hire their own staff or buy their own equipment.

Learn More

A full range of services to support your association, members, and events.

There are many moving pieces to keep your association running smoothly every day. If you add any special events or galas to the mix, your work is compounded. We are one of the few Vancouver business centres that offer full-service association management to help you streamline your operations to run smoothly day after day, year after year.

Learn More



Click one of our contacts below to chat on WhatsApp