ASSOCIATION, CONFERENCE, TRADESHOW & EVENT MANAGEMENT
Running an association or event doesn’t have to be stressful; as long as you have the right virtual support.
Running an organization smoothly every day is a juggling act. When you throw special events or galas into the mix, it becomes even more challenging. That’s where we come in. As one of the few Vancouver business centers providing comprehensive services in Association Management, Conference, Tradeshow & Event Management, we’re here to support you year-round. Whether you operate at a municipal, provincial, national, or international level, we have tailored solutions to meet your needs.
Association Management
Working with us means partnering with a team of dedicated Association Managers, guaranteeing steadfast support for your association, particularly during pivotal board transitions. Specializing in member services, event coordination, board management, financial support, and more, we provide year-round assistance, empowering your association to excel across all fronts.
Conference Management
Our Conference Management service is led by experienced professionals who oversee every aspect of your event, ensuring its success from start to finish. We manage registration, venue logistics, exhibitor and sponsor relations, speaker coordination, and more, guaranteeing a memorable experience for your attendees. Entrust us with the details while you concentrate on delivering an outstanding conference.
Tradeshow & Event Management
Elevate your events and tradeshows with our comprehensive management services. From registration to on-site coordination, we handle every detail, including venue selection, floor plan design, and exhibitor package development. Let us manage the intricacies while you focus on maximizing your event’s impact.
What we can help you with:
OPERATIONS & ADMINISTRATION
- Ensuring continuity of operations during board changeovers
- Virtual Office services: business address, mail handling, phone handling, document storage, boardroom & meeting rooms
- Operation resources, such as staff, technology, equipment, and office supplies
- Database management & reporting
- Email & inbox management
- Data entry
- Job, training & event postings
MEMBER MANAGEMENT
- Membership management, including processing membership fees, handling applications & renewals, and addressing inquiries
- Overseeing industry certification processes, from application handling and examination coordination to certification issuance and ongoing certification management
BOARD & COMMITTEE
- Executive travel arrangements
- Board meeting minutes
- Organization of AGM & Board/Committee meetings
- Board structure & governance review
- Strategic planning and implementation
FINANCE & BOOKKEEPING
- General bookkeeping services
- Accounts receivable and accounts payable
- Budget creation & management
- Revenue management
- Expense claims
- Payroll
- Assisting with year-end preparation
- Financial statements
- CRA and Provincial Government filings
COMMUNICATION & MARKETING
- Website build & management
- Social media management
- Newsletters & email blasts
- Graphic design
CONFERENCE & TRADESHOW MANAGEMENT
Refer to the Conference Management and Tradeshow & Event Management section below
PLANNING & BUDGETING
- Strategic advice and guidance to the organizing committee
- Budget development & revenue forecasting
- Bid preparation
- Timeline development
VENUE & ACCOMMODATION
- Venue & hotel selection and management
- Contract negotiations
- Food and beverage management
- Audio Visual management
- Vendor & suppliers management
- Transportation logistics and coordination
- Gala Dinners/Banquet and opening & closing ceremony management
- Workshop, networking, social events, and breakout room planning and management
- Overall on-site & logistic management
REGISTRATION & ADMINISTRATION
- Online registration development and management
- Attendee check-in & on-site management
- Reporting & analytics
- Other administration duties
SPONSOR MANAGEMENT
- Development of sponsorship benefits and packages
- On-site management
SPEAKER MANAGEMENT
- Abstract management
- Speaker preparation & logistics
- Hotel & transportation arrangement
- On-site speaker management
- Claim reimbursement
EXHIBITOR & TRADESHOW MANAGEMENT
Please review the Tradeshow & Event Management section below
VIRTUAL & HYBRID MEETING
- Strategy building & platform sourcing
- Virtual meeting packages development
- User experience strategy and management
- Technical production management
MARKETING & COMMUNICATIONS
- Website design & build
- Mobile app development & management
- Social media management
- Graphic design
- Everything on the conference management
- Site selection assistance
- Design of floor plan
- Development of tradeshow packages
- Development of Exhibitor Manual
- On-site management
Association Management
OPERATIONS & ADMINISTRATION
- Ensuring continuity of operations during board changeovers
- Virtual Office services: business address, mail handling, phone handling, document storage, boardroom & meeting rooms
- Operation resources, such as staff, technology, equipment, and office supplies
- Database management & reporting
- Email & inbox management
- Data entry
- Job, training & event postings
MEMBER MANAGEMENT
- Membership management, including processing membership fees, handling applications & renewals, and addressing inquiries
- Overseeing industry certification processes, from application handling and examination coordination to certification issuance and ongoing certification management
BOARD & COMMITTEE
- Executive travel arrangements
- Board meeting minutes
- Organization of AGM & Board/Committee meetings
- Board structure & governance review
- Strategic planning and implementation
FINANCE & BOOKKEEPING
- General bookkeeping services
- Accounts receivable and accounts payable
- Budget creation & management
- Revenue management
- Expense claims
- Payroll
- Assisting with year-end preparation
- Financial statements
- CRA and Provincial Government filings
COMMUNICATION & MARKETING
- Website build & management
- Social media management
- Newsletters & email blasts
- Graphic design
CONFERENCE & TRADESHOW MANAGEMENT
Refer to the Conference Management and Tradeshow & Event Management section below
Conference Management
PLANNING & BUDGETING
- Strategic advice and guidance to the organizing committee
- Budget development & revenue forecasting
- Bid preparation
- Timeline development
VENUE & ACCOMMODATION
- Venue & hotel selection and management
- Contract negotiations
- Food and beverage management
- Audio Visual management
- Vendor & suppliers management
- Transportation logistics and coordination
- Gala Dinners/Banquet and opening & closing ceremony management
- Workshop, networking, social events, and breakout room planning and management
- Overall on-site & logistic management
REGISTRATION & ADMINISTRATION
- Online registration development and management
- Attendee check-in & on-site management
- Reporting & analytics
- Other administration duties
SPONSOR MANAGEMENT
- Development of sponsorship benefits and packages
- On-site management
SPEAKER MANAGEMENT
- Abstract management
- Speaker preparation & logistics
- Hotel & transportation arrangement
- On-site speaker management
- Claim reimbursement
EXHIBITOR & TRADESHOW MANAGEMENT
Please review the Tradeshow & Event Management section below
VIRTUAL & HYBRID MEETING
- Strategy building & platform sourcing
- Virtual meeting packages development
- User experience strategy and management
- Technical production management
MARKETING & COMMUNICATIONS
- Website design & build
- Mobile app development & management
- Social media management
- Graphic design
Tradeshow & Event Management
- Everything on the conference management
- Site selection assistance
- Design of floor plan
- Development of tradeshow packages
- Development of Exhibitor Manual
- On-site management
Who we’ve worked with
We’ve proudly served over 20 organizations over the last 40 years.
Here are some of the current associations we are managing:
Ready to streamline your Association?
Discover how our customized package can streamline your day-to-day operations, handle special tasks, manage events, and oversee projects, allowing you to concentrate on serving your organizations and members. Get in touch today to share your challenges, and let us create a bespoke package tailored to your needs.
Get the best management team for your Association
MPS has been able to offer professional comprehensive flexible consistent service with minimal lead time to our ever fluctuating needs. From general admin work to conference planning, budgeting and financial work, policy development assistance, and software platform consultation, they can assist with it all! MPS knows the admin side of our business better than we do! Describe your needs, provide a reasonable timeline and they can cover you!